The Village of Marvin believes that vibrant, safe, and connected neighborhoods are built through purposeful collaboration. The Community Partnership Program (CPP) provides a formal framework for Homeowners Associations (HOAs), neighborhood groups, commercial developments, and non-profit organizations to work hand-in-hand with municipal leadership.

Organizations may apply to become a Certified Trust Partner to participate in municipal pilot initiatives, share neighborhood input, and/or seek direct financial assistance for community-led improvements through the Collaborative Project Fund.

Program Benefits

Pathway 1: Certified Trust Partnership (Non-Funded)

Partnership Applications are accepted year-round!

The Certified Trust Partnership is open to all active HOAs, inactive HOAs, unincorporated neighborhoods, commercial developments, and non-profit organizations within the Village limits. This track focuses on shared communication, strategic planning, and relationship building.

Partnership Benefits & Engagement:

• Partnership Committee: While not a formal committee with appointments, Certified Trust Partners are invited to attend quarterly meetings alongside Village staff and elected officials to address localized infrastructure, safety, and community needs.
• Pilot Initiative Priority: Receive prioritized consideration when the Village tests neighborhood programs, environmental projects, or localized traffic-calming measures.
• Capital Project Input: Gain a streamlined platform to provide organizational feedback regarding Capital Improvement Plan (CIP) project rankings.
• Entrance Signage: Certified communities gain authorization to place an official "Village of Marvin Community" sign at neighborhood entrances.

Pathway 2: Collaborative Project Fund (Micro-Grant Funding)

Grant Applications are ONLY accepted annually June 1st - August 1st!

Certified Trust Partners seeking financial support for local service projects may apply for matching micro-grants through the Collaborative Project Fund.

• Funding Range: Micro-grants are awarded between $250 and $2,500 per project, subject to annual budget appropriations by the Village Council.
• Who Can Apply: Active/inactive HOAs, non-HOA residential subdivisions, commercial developments, and registered 501(c)(3) non-profit organizations serving Marvin residents. Schools, colleges, universities, and religious institutions are statutorily ineligible to receive grant funding.

Eligible Project Examples
All grants must serve a clear public purpose within the corporate limits of Marvin. Approved project categories include:

• Beautification & Recreation: Common area landscaping, weeding, mowing, general cleanup, neighborhood thoroughfare enhancements, tree plantings, community gardens, benches, and trail maintenance.
• Public Safety & Wellness: Localized pedestrian safety improvements, traffic-calming initiatives, and digital radar speed signage.
• Environmental Sustainability: Stream cleanups, debris removal, litter sweeps, wildlife habitats, and butterfly or pollinator gardens.
• Community Education & Culture: Educational workshops, community seminar series, local historical preservation, murals, and community art installations.
• Funding Restrictions: Grant allocations cannot be used for staff salaries, contingency funds, food or beverages for hospitality/entertainment functions, fundraising events, deficit reduction, lobbying expenses, or principal/interest on loans, fines, or litigation costs.

• June 1, 2026: The annual application window opens for grant funding.
• August 1, 2026: Deadline to submit all registration and grant application materials to the Village Clerk.
• September 14, 2026 Regular Council Meeting: Grant applicants must attend this public meeting in person to deliver a brief presentation to the Village Council. Council will vote on project selections and determine final award amounts.
• May 1, 2027: All funded neighborhood projects and programs must be physically completed.
• May 30, 2027: All grant recipients must submit a final project and financial impact report to the Finance Director detailing exact fund disbursements and community outcomes. Failure to submit this report by the deadline will exclude the organization from future funding cycles.

Step 1: Download the Forms & Read the Program/Funding Policies.

Please download and complete the forms below, and read the program/funding policies. The grant funding application is optional and is only required for Community Partners seeking grant funding.

Forms

• Community Trust Pledge
• Letter of Request Form
• Grant Funding Application (Optional)

Policies

• Community Partnership Program Policy
• Outside Funding Policy

Step 2: Assemble Supporting Documents.

• For HOAs: Provide a list of members of your HOA Board; Attach a copy of your neighborhood By-Laws and Covenants/CCRs. (Legal Disclaimer: The Village collects these documents strictly to verify organizational eligibility; staff does not review, interpret, or enforce private neighborhood covenants.)
• For Unincorporated/Non-HOA Subdivisions: Attach a signed roster containing the physical signatures of every property owner within the proposed partnership boundary area.
• For 501(c)(3) Non-Profits: Attach your IRS tax-exempt determination letter, your most recent Form 990 filing, and a current list of your Board of Directors.

Step 3: Submit Your Application Digitally.

Please submit BOTH your completed Letter of Request Form & signed Community Trust Pledge to the Village Clerk via the Contact Village Staff form linked below. Please note in the “Question” box that you are applying for the “Village of Marvin Community Partnership Program.”

If you are applying for grant funding, please also submit your completed Grant Application and supporting documentation.

• Submit Your Application via the Contact Village Staff Form