Requests for Proposals (RFPs)

Requests for Proposals / Qualifications (RFPs / RFQs)

Village Hall Park RFP

SCOPE OF WORK: Construction of a new park adjacent to the existing Village of Marvin Town Hall shall include a lawn area, a graded pad for future amphitheater, pervious concrete sidewalk, a gravel hiking trail connection, a underground rainwater cistern, an enhanced landscape planting area, storm drainage, and landscaping. For reference the construction documents are attached.

BIDDING SUBSTITUTION/PRIOR APPROVAL REQUESTS: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Bidding and Contracting Documents, shall be submitted prior to receipt of bids. (See Attachments 1, 2 and 3, hereby incorporated by reference.)

CONTRACT DOCUMENTS: The Contract Documents are this Project Manual (which contains the Invitation to Bid, Instructions to Bidders, Bid Documents, Agreement, Forms, Supplementary General Conditions, MBE Guidelines, Dispute Resolution Requirements, and Specifications), the Plans & Drawings, and any addenda. Contractors shall adhere to the specifications in the project plans including but not limited to sheets SP1-SP3.

BID DEADLINE: All sealed bids shall be submitted to the Village of Marvin either in person or by mail to the attention of Village Manager, Christina Amos, or Recreation Activities Coordinator, Tyler Huneycutt by July 31, 2025 at 2:00 p.m. E.S.T. at 10006 Marvin School Road, Marvin, NC 28173 at which time and location all bids will be opened and announced publicly by the Project Architect.

TIMELINE:

  • Project Advertisement - June 30, 2025
  • Bid Documents Available - June 30, 2025
  • On-site Pre-Bid Meeting 11:00AM – 12:00 PM - July 14, 2025
  • Bids due by 2:00 PM EST - July 31, 2025
  • Village Council to Award Contract - August 28, 2025
  • Completion of Project - November 30, 2026

CONTENT OF BID: Each Bid shall contain the following fully-completed forms / documents:

  • Instructions to Bidders
  • Bid Proposal Form
  • Representative Projects Form
  • Execution of Bid Form
  • Bid Bond
  • MBE Forms
  • Bidding Substitution Request Form

RFP DOCUMENTS:

CONTACT INFORMATION:

Christina Amos
Village Manager
Phone: (704) 843-1680, Press 7
Fax: (704) 843-1660
Contact the Village Manager

Tyler Huneycutt
Recreation Manager
Phone: (704) 843-1680, Press 2
Fax: (704) 843-1660
Contact Parks & Recreation

Parks and Greenways Master Plan RFQ

The Village of Marvin will be accepting sealed qualifications for the comprehensive Parks and Greenways Master Plan for both Village owned and potential park property; all proposals are subject to all conditions, and provisions, etc., set forth herein and attached. A proposal for work will be accepted from July 1, 2025 until August 4, 2025 at 12:00 p.m. E.S.T. All sealed proposals must be submitted to the Village of Marvin either in person or by mail to the attention of Village Manager, Christina Amos, or Recreation Manager, Tyler Huneycutt by August 4th, 2025 at 12:00 p.m. E.S.T. at 10006 Marvin School Road, Marvin, NC 28173. Facsimiles or electronic responses are not acceptable. For purposes of exact time determination, the clock in the Village of Marvin Council Room will be used. LATE PROPOSALS WILL NOT BE ACCEPTED.

PROJECT DESCRIPTION: The purpose of this project will be to update the 2020 Greenway Master Plan to provide planning and conceptual design services and consider appropriate uses and improvements identified in this proposal request and to conduct a public input session incorporating the results there in and the 2025 resident survey. (anticipated completion of survey is winter of 2025) Revisions should also include reference to the recent 2025 trail feasibility study and The Village of Marvin’s most recent adopted trail standards incorporated in The Villages engineering standards and procedure manual. The deliverables of this project shall also address potential grant funding opportunities and must meet requirements for grant funding through the Parks and Recreation Trust Fund, the Land and Water Conservation Fund, and other major funding sources.

TIMELINE: 

The tentative timetable for the proposal (RFQ) is as follows:

  • July 1st, 2025 – Official Notice Advertised
  • August 4th, 2025 – Proposals Due and Opened
  • August/September 2025 – Proposal Selection and Award
  • October 2025 – Steering committee Meeting
  • December 2025 – steering committee meeting
  • January 2026 – Introduction of community survey results / PRG meeting / Public input meeting
  • February 2026 – Steering committee meeting/PRG meeting
  • March 2026 – Present Final to PRG/first draft to council (joint meeting)
  • May 2026 – Present Final to Village council representing all final changes
  • June 2026 – Deadline

Note: These dates are subject to change depending on the adopted council meeting calendar. Monthly meetings will coincide with adopted dates.

RFP DOCUMENTS:

CONTACT INFORMATION:

Christina Amos
Village Manager
Phone: (704) 843-1680, Press 7
Fax: (704) 843-1660
Contact the Village Manager

Tyler Huneycutt
Recreation Manager
Phone: (704) 843-1680, Press 2
Fax: (704) 843-1660
Contact Parks & Recreation