Solid Waste Services Request for Proposals

The Town of Weddington and Village of Marvin (herein referred to as “Municipalities”) are seeking proposals from qualified service providers for solid waste collection and related services (herein referred to as “Services”) to residents. The Municipalities are located in western Mecklenburg and Union Counties, North Carolina. Combined, the Municipalities have a population of more than 18,000 people.


The intent of this RFP is to lead to separate agreements between the selected Contractor(s) and each Municipality, for the provisions of the Services. Respondents to this RFP (each a "Proposer" or “Contractor”) will be bound through a contract (the "Contract") to the terms and conditions of this RFP. The successful Proposer will be required to perform those Services set forth in the RFP and must include all facilities, labor, materials, equipment, and supplies necessary, as specified in this RFP, to do so.


This RFP is comprised of the base RFP Services with twelve (12) Optional Bids, exhibits incorporated herein, and any addenda released before Contract award. By submitting a proposal, the Proposer agrees to meet all terms and conditions stated in this RFP. If a Proposer is unclear about a requirement or specification or believes a change to a requirement would allow for the Municipalities to receive a better proposal, the Proposer should submit a question during the question and answer period. Exceptions or modifications to this RFP's terms and conditions made by a Proposer are void and will not be considered by the Municipalities.


Service Description

Municipalities are requesting proposals for the residential collection and disposal of curbside household trash and recyclables, bulky items, yard waste, and seasonal hazardous waste, Christmas Trees, electronic, and white goods.

 

Receipt and Opening of Bids

Sealed proposals must be received and on file with the office of the Village Manager at 10004 New Town Road, Marvin, NC, North Carolina, 28173 on or before 1:00 p.m. on Friday, May 7, 2021, at which time they will be publicly opened and read aloud. The envelope containing the proposal must be sealed and clearly marked “Solid Waste Services Request for Proposals.” One (1) original and two (2) copies of the proposal must be presented with the name and address of the Proposer clearly shown and in accordance with instructions and upon forms furnished by the Municipalities.


Projected Timeline

Advertise and Release RFP - April 1, 20201
Questions regarding the RFP due - April 23, 2021
RFP submittal deadline - May 7, 2021
Presentation to Marvin Board - June 8, 2021
Presentation to Weddington Board - June 14, 2021
Contract Negotiations/Finalization - June 15 – September 15
Contract Start Day - September 15, 2021
First Day of service - March 14, 2022


Contracted Services are projected to be selected by both Municipalities the week of June 7th, 2021 and June 14, 2021. Municipality/ies plan to select Contractor(s) and sign contract(s) by September 15, 2020. and will begin Services March 14, 2022 and extend through March 14, 2027. Municipalities will retain an option to extend the contract for two (2) additional two-year terms.

For the full document, please download the PDF below.

 

RFP Documents